Accounts Payable Coordinator
Pennrose is an industry leader in the development and management of Affordable Housing. We are excited to be hiring for an Accounts Payable Coordinator for our Support Center in Philadelphia
This position is responsible for overseeing the accounts payable function for all assigned properties including mortgage payments, utilities, and special payments. Assists Staff Accountants with month-end accruals, cash cut-offs, and variance analysis.
Duties & Responsibilities:
• Administers invoice processing, including sorting and date stamping new invoices, inputting invoices into
Yardi system, tracking invoices held for payment, and invoice reporting to appropriate managers
• Completes miscellaneous recurring invoices for rent, management fees, etc.
• Contacts Controller regarding any monthly payments, coupons, or invoices not yet received
• Submits checks and invoices to Controller for review and for final approval by the Chief Financial Officer
• Ensures all signed checks and remittance advices are mailed out promptly.
• Files all paid invoices by vendor
• Generates batch header reports and submits all batches to Property Manager and Operations Manager for
review. Notifies Controller or Regional Property Manager of any batches not approved
• Produces checks for Monday batches or on an as needed basis
• Provides Staff Accountant, Controller, and Chief Financial Officer with copies of current cash requirements
reports
• Works with Staff Accountant and Controller to address cash shortages
• Compiles draw back up for submission to various financial institutions/agencies
• Submits prompt payment of all mortgages, interest, note payments, real estate taxes, special assessments,
utility bills, and business taxes
• Organizes log schedule for all summer and winter real estate taxes
• Contacts vendors for missing past due invoices
• Responds promptly and courteously to all vendor requests and calls regarding payment information. Works
with vendors on billing errors, missing information, etc.
• Reconciles vendor statements
• Ensures W-9’s are completed for new vendor contacts
• Maintains and updates all supplier information and sets up recurring billing information in Yardi
• Manages 1099 reporting, ensuring all 1099s are submitted prior to deadlines
• Assists Staff Accountants with generating monthly reports
• Maintains strict adherence to invoice approval policy. Position does not have authority to purchase any
goods or services
Required Education & Experience:
• 3 or more years experience in accounts payable required
* High School Diploma required (Bachelors Degree preferred)
• Real Estate experience preferred
• Experience utilizing Yardi software preferred
For more information, please visit our website at www.pennrose.com
Pennrose is an Equal Opportunity Employer
EOE M/F/D/V